Automated Appointment Scheduling That Never Sleeps
Let an AI voice agent handle bookings, rescheduling, and reminders around the clock. Sync with your calendar in real time, reduce no-shows, and free your staff to focus on what matters.
40%
Reduction in no-shows
24/7
Booking availability
< 3s
Average booking time
95%
Customer satisfaction
How It Works
Three simple steps to automate your appointment scheduling.
Customer calls or chats
The AI agent greets the caller, understands their intent, and checks real-time availability across providers, locations, and time slots.
Booking confirmed instantly
The agent books the appointment, syncs it to your calendar (Google, Outlook, or custom EHR), and sends an instant confirmation via SMS or email.
Automated reminders & follow-ups
Patients and clients receive automated reminders 24 hours and 1 hour before their appointment, with easy options to reschedule or cancel.
Why Choose CallSphere for Appointment Scheduling
Reduce no-shows by 40%
Automated reminders via SMS and voice keep patients and clients on track, drastically cutting missed appointments.
24/7 self-service booking
Customers book at their convenience — evenings, weekends, holidays — without waiting for office hours.
Calendar sync
Real-time integration with Google Calendar, Outlook, and industry-specific systems ensures zero double-bookings.
Multi-location support
Route appointments to the right provider and location based on service type, availability, and customer preference.
Rescheduling & cancellations
Customers can reschedule or cancel via a simple voice command or chat message — no hold times, no friction.
Industries Using This Solution
Appointment Scheduling is trusted by businesses across these industries.
Everything You Need
A complete feature set for enterprise-grade appointment scheduling.
Stop losing revenue to missed appointments
Book a demo and see how CallSphere's AI scheduling agent fills your calendar, reduces no-shows, and delights customers — without adding headcount.