CallSphere + Calendly
Connect CallSphere AI agents with Calendly for seamless meeting scheduling. AI agents book meetings during calls using your Calendly availability, event types, and routing rules. Instead of sending a link and hoping the prospect follows up, the AI agent checks your real-time Calendly availability, confirms the slot during the conversation, and sends a calendar invite before the call ends.
What the Calendly integration enables
Event Type Selection
The AI agent presents your Calendly event types -- discovery call, product demo, onboarding session -- and lets the caller choose the right one. Duration, location, and conferencing details are inherited automatically.
Real-Time Availability
Availability is pulled live from Calendly, reflecting your connected calendars, scheduling rules, and existing bookings. The caller hears only slots that are genuinely open.
Round-Robin Routing
For team scheduling, the AI agent leverages Calendly's round-robin and availability-based routing to distribute meetings evenly across sales reps, support agents, or account managers.
Meeting Confirmations
Once a meeting is booked, Calendly sends its standard confirmation email with calendar invite, video link, and reschedule/cancel options -- maintaining a consistent booking experience.
Buffer Time Handling
The integration respects your Calendly buffer time settings -- before and after events -- so back-to-back meetings don't stack up and leave you without a break.
Team Scheduling
Book collective meetings that require multiple team members, or use Calendly's group events to schedule webinars and workshops directly from an inbound phone call.
How to connect Calendly
Get up and running in four simple steps. Most teams go live in under 30 minutes.
Connect Calendly Account
Authorize CallSphere with your Calendly account via OAuth. We connect to your organization and pull event types, team members, and scheduling rules.
Map Event Types
Select which Calendly event types the AI agent should offer callers. Map each event type to a call intent -- e.g., sales inquiries get 'Discovery Call', support gets 'Technical Review'.
Configure Routing Rules
Define how meetings are assigned -- round-robin across the team, routed to a specific rep based on territory, or offered to the first available team member.
Activate
Book a test meeting to confirm the flow, then go live. The AI agent starts scheduling Calendly meetings during every qualifying call.
Why teams choose this integration
Instant Meeting Booking
Meetings are booked during the call, not after. Prospects don't need to click a link, check their calendar, and come back later -- it is done before they hang up.
Even Lead Distribution
Round-robin routing ensures every rep gets a fair share of meetings. No cherry-picking, no imbalance, no manual assignment needed.
Seamless Handoff
After booking, the AI agent can send the Calendly link via SMS for easy rescheduling. The prospect has full control without another phone call.
Explore more integrations
CallSphere connects to the tools your team already uses.
Ready to connect Calendly?
See how CallSphere AI agents integrate with Calendly to automate your workflows. Live demo available -- no signup required.